Your Event Planning Toolkit
Common Areas
Our common spaces are designed to move people quickly throughout the building.
They are key to our overall safety plan for the Center and must remain reasonably open to all guests.
Shared Space
To meet the needs of all our customers, and to maintain a safe environment, we schedule use of the common areas such as the exterior, entrances, public concourses, lobbies and the L Street Bridge. Each customer is permitted to install directional signage in appropriate locations so that our public areas remain accessible for overall traffic flow. For these reasons, we require you to submit a proposed lobby plan, which includes scaled plans for your registration, banners and signs, entrance units and proposed installation schedules to your event manager.
Temporary structures in common space, such as information desks and entrance units, must be shown drawn to scale on the lobby and common space plans submitted. In consideration of other customers, only full building events may request permission to install structures in the lobby between East and West registration. If approval is granted, the maximum dimension for this structure may be 12’ x 12’.
We strongly recommend you and your service contractor discuss possible locations for all structures and signage with your event manager during your planning meetings. Your event manager will inform you of the other events you may be sharing the building with.
Lobby plans are reviewed carefully with the lobby plans submitted by other customers occupying the building at the same time. We make every effort to let you know at least 30 days prior to your move-in date if changes are made to your lobby plan.
Public Furniture and Plants
Lounge furniture and plants are located on many public concourses throughout the building for the enjoyment of our guests. Occasionally, customers request that we remove our furniture and/or plants from specific areas for their event. We consider each request on a case-by-case basis. Only Center staff may move our furniture and plants. Labor to relocate, and return, Center furniture and plants will be charged to you at prevailing rates. The Center’s lounge furniture and plants are not available for rent.